Save Time - Book Your Calendar Appointments By Phone

In today's busy world, if you are not saving time then you are wasting it.
Book your Google Calendar AND/OR Outlook™ Calendar By Phone at the same time.

Set Up Time approx 5 minutes including registering.

This method is also great for Syncing Outlook Calendars in Multiple Computers for non-enterprise users.

To make this post short, sweet and to the point, I'll get to it.

1. Get a Google Calendar 

If you don't have it, get it, it is available here: Google Calendar 

Benefits:

• Available Anywhere
• Sharable
• Easy to use
• Has Reminders

2. Install Google Calendar & Microsoft Outlook™ Calendar Sync

Available here: Google Calendar Sync

Benefits:

• Allows You to decide on Sync Direction
  
• Sync direction can be changed anytime
• Small Footprint, does not hog memory, and runs in the background
  
• Sync Interval is adjustable
• Can be installed on multiple computers to keep all dates in sync

Install and enter your account information and password.

You will need to decide what direction you want the sync to go.

If you are looking to book INTO Microsoft Outlook, then select either option 1 or option 3, depending on if you want Microsoft Outlook to Book to Google Calendar or not

***Note if you are looking to Sync Outlook for several computers then you will need to go 2-Way on all of computers.

3. Get a Jott Account

Available here: Jott

Ease of Install:

Benefits:

• Great text to email service for when your B-Berry thumbs are sore, or don't have time to text (like when I am running for the train)
  
• Allows you to post to Google Calendar (Important for this use)
  
• Easy to remember phone number
  
• Has Reminders
• Allows you to import contacts
  

Jott is a great text to email service. However for this application we are looking for the Google Calendar integration.

Jott allows you to call in, (no special numbers to remember just call 1-866-Jott-123, make it a favorite or add to speed dial)

When you get the Jott Account, go to Manage Links

Add Google Calendar, Configure Settings & integration (Username/Password) so Jott can link to your Google Calendar.

4. You Are All Set, Here is How to Do it.

1. Call Jott
2. Say "Google Calendar"
1. The Sweet Sounding Jott Chick will say, "Google Calendar?"
3. Say "Yes".
4. Book an appointment by saying something like the following:
   
1. "Thursday, 2:00 PM, Meeting with Paul" it will book for the next Thursday or
   
2. December 2012, March 15th, 7:00 PM Meeting at Peter's Office about closing a new deal." or
3. Next Monday, Call Mom about sending money to pay my wireless bill.
4. Call Devon Tomorrow at six PM.
1. GCal recognizes terms like Today & Tomorrow.
2. If you say a day of the week with out a date, it will place it in the next occurrence of that day.
   

Shortly After you "Jott" it, you will receive a confirmation email.

There are more details at the Jott FAQ on making sure the time zone is correct and how to Jott to Multiple or Specific Google Calendars.

5. Extra Credit - Syncing Multiple Computers for Microsoft Outlook™

To sync multiple Microsoft Outlook™ setups on more than one computer, do step 2 on another computer and make sure the Sync is set for 2 way.

6. Coolness Factor

When you are at penless and need to save an important time, date, address, phone number or meeting, you pick up your phone, call your Jott, Book an Appointment, and when you turn on your computer: There it is in Outlook, GCal or both! 

Questions or commentary? Feel free to register and leave a comment! I would appreciate it.

Make Appointments in Outlook and Google Calendar by Phone

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